Q: Steps for Administrative Course Management and Add/Drop Operations

Course Synchronization

The Course Synchronization module is designed for courses managed by the administrative/academic system (teaching platform) and can operate in real-time or scheduled sync modes.
Before synchronizing courses, please update the academic year/semester, then proceed with course import:

• The system will automatically synchronize (or add) courses accordingly.
• After completion, administrators and related personnel (such as those in teaching development or library/information teams) can view the latest status in their management interface or via email notifications.

Academic Year/Semester Management

Location:
Site Administration > CAMPUS > Semester Sync > Synchronize Semester

Before running this process, ensure that the connection configuration to the administrative database is completed (the module can run an automatic test to verify this).

• Connection Settings:
  Site Administration > CAMPUS > Semester Sync > Semester setting
• Click the "Update Semester from Administrative System" button to synchronize the academic year/semester between the platform, add/drop operations, and the administrative system, ensuring all three share the same values.

Example:

103_1, 102_1 represent academic years/semesters from the administrative system.

Explanation:

• If the teaching platform's academic year/semester matches the administrative system, clicking "Update Semester from Administrative System" does not change the course categories.
• If they differ, updating will synchronize the year/semester and create any course categories missing on the teaching platform.

Note: This process can only be performed once at the start of each semester.

Example: 

If the teaching platform's current academic year/semester is 103-1 and matches the administrative system, no update is performed.

Course Management

Location:
Site Administration > CAMPUS > Course Sync > sync course

• Functions may be divided into different categories, such as:
  administrative courses, inter-institutional courses, summer courses, distance learning, overseas/youth programs, etc.
  (Available categories depend on how your school organizes courses.)
• Operate on one category at a time:
  For example, to operate on 'Distance Learning', select this category—Moodle will begin importing or synchronizing courses as per the administrative settings.
• After a short processing period, you can view detailed status updates on the platform or via email.

Once synchronization is complete, the new semester’s courses will be available in Moodle.